MINUTES OF GEDNEY PARISH COUNCIL ANNUAL MEETING HELD AT GEDNEY DROVE
END VILLAGE HALL ON MAY 10th 2022
Presiding
over the meeting, Cllr Rollings
In
Attendance:
Cllr
Reynolds, Cllr Shaw, Cllr Buddle, Cllr Hammersley, Cllr Young, Cllr Marchant,
Cllr Riley County Cllr Coupland,
a member
of the Press and Mrs J Ripley, Parish Clerk.
(GDE
= Gedney Drove End WMP = Walker Memorial Park QMNR = Queen Mother Nature
Reserve)
(GDVG
= Gedney Dyke Village Green)
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170.21 TO
ELECT A CHAIRMAN Cllr Rollings was proposed,
seconded and elected. 171.22 CHAIRMANS DECLARATION OF
ACCEPTANCE TO BE SIGNED Cllr
Rollings signed her declaration of acceptance. 172.22 TO ELECT A VICE CHAIRMAN Cllrs
Reynolds, Marchant and Hammersley were proposed. Cllr Hammersley declined the
position, There
followed a vote: Cllr Reynolds = 5 Cllr Marchant = 1. Council
RESOLVED Cllr Reynolds for Vice Chairman. 173.22 APOLOGIES FOR ABSENCE
with reasons None 174.22 DECLARATIONS OF INTEREST
- to receive Declarations of Interest
in accordance with the Localism Act 2011 and to consider any applications for
dispensation. None. 175.22 SIGNING OF THE MINUTES Clerk’s
Notes from the meeting on 12th April 2022 were taken as read and
signed as minutes by the Chairman. 176.22 REVIEW THE FOLLOWING: Review of delegation arrangements to Committees,
Panels and Staff. Delegated powers to remain in place for use as and
when needed between meetings. Review of terms of reference for Committees and
panels. Personnel Panel terms of reference to remain
unchanged. Appointment of members to Personnel Panel. It was proposed that Cllrs Reynolds, Shaw and
Buddle become members of the panel, this was RESOLVED. Appointment of any new Committees. Panels, Working
Parties or Task Groups. No new appointments at present, to appoint as and
when needed. Standing orders and Financial Regulations Reviewed and amended as necessary. Arrangements (including legal agreements) with
other local authorities, not for profit organisations and businesses. Reviewed and to remain in place. Council representation on external bodies and
reporting arrangements SHVCS – Cllr Hammersley Gedney Charities – Mr A Parks Gedney Drove End Village Hall – Cllr Buddle The Wash and North Norfolk Coast European Marine
Site – Cllr Shaw Reports to full Council following attending
meetings (sent to clerk to distribute with agenda) General Power of Competence: To Resolve that
Council meet the prescribed conditions to for eligibility. Council do not meet the conditions of eligibility. Inventory of Council land and assets. Reviewed and updated. Insurance cover. Reviewed, due for renewal and cover considered
adequate, RESOLVED to renew policy. Councils and employee’s membership of other
bodies. Council and Clerks membership of LALC and SLCC to
continue Council complaint procedure. Policy & procedure for Freedom of information
and Data protection legislation. Reviewed and up to date. Council procedure for dealing with press/media. Reviewed, no need to amend. Councils Employment policies and procedures. Reviewed, no need to amend. Councils’ expenditure under s.137 or General Power
of Competence Reviewed and within parish threshold Anti-Virus Software renewal Virus software due for renewal, RESOLVED to renew
Trend for 2-year period. Determining the time and place of ordinary
meetings of the full council up to and including the next annual meeting of
full council. As per Calendar set in January 22. The use of BACS and Internet banking It was proposed Council continue with present
system, all in favour, item RESOLVED. Stationary requirements for Councillors None. To Appoint Company for Annual play area
inspections It was proposed Council continue to use Play
Safety, all in favour, item RESOLVED. To appoint Council Officers Council RESOLVED that Cllr Riley be Planning
officer and Cllr Hammersley Highways officer. Review Internal Auditor Councill RESOLVED to continue with present Auditor To allocate Councillor Responsibilities Risk Assessments – Cllr Young Inspect WMP – Cllr Young, Buddle & Shaw on
rota Inspect QMNR – Cllr Marchant Inspect GDEVG – Cllr Rollings Inspect Cemetery – Cllr Rollings Inspect Bus Stop Gedney - Cllr Reynolds Noticeboards Gedney and Victory Hall – Cllr
Reynolds GDVG – Cllr Rollings WMP – Cllr Young Speedwatch representative – Cllr Shaw Defibrillator Check Gedney – Cllr Reynolds GDE &
Gedney Dyke - Cllr Shaw Annual Allotment inspection – Mr A Parks 177.22 TO CONSIDER PLANNING
MATTERS AND RESOLVE ACCORDINGLY Applications: H06-0400-22 Mrs R
Wherry, 10 Dawsmere Bank, Gedney Dawsmere Proposed extension &
alterations to existing dwelling including detached studio - re-submission of
H06-1035-2 Council has no
objections to this application H06-0426-22 Mr
Hubbert, JEPCO, B1139 to Roman Bank Proposed roadway linking
B1359 and existing private road giving access to Roman Bank at Hovenden Golf
Club Council supports this application A vote was taken with
7 in favour and 1 against H06-0435-22 Mr &
Mrs Deveney, The Cedars, Pinstock Lane, Gedney Demolish single storey part to
rear of dwelling and erection of single storey flat roof extension Council supports this
application A vote was taken with
7 in favour and 1 abstention Approval by South
Holland District Council: H06-0198-22 Mr &
Mrs Johnson, Impallarcom, Stonegate, Gedney Proposed balcony H06-0254-22 Mr Baxter, Field
Bungalow, Blazegate, Gedney Demolition
of bungalow and erection of replacement 3 bed bungalow with associated H06-0017-22 Miss A Hutchesson, 14
Holborn Site, Dawsmere Rd GDE Erection
of gate/fence and covered area – retrospective Approval
by LCC: Refusals by South
Holland District Council: Withdrawn: None Appeals: None 178.22 CLERKS REPORT No
report for this meeting 179.22 REPORT TO COUNCIL FROM OUTSIDE BODIES a. SHVCS
– Cllr Hammersley – Report attached 7.40 Cllr
Riley Left the meeting having informed Council of his resignation 180.22 TO CONSIDER CORRESPONDENCE AND
RESOLVE ACCORDINGLY E Mail Zoom – Confirmation of Cancelation LALC – Newsletters (circulated) Letter Gedney Victory Hall – Circular from Management
Committee 181.22 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Items for payment under section 137: None b. Accounts for payment
Cllr Reynolds proposed payments
be made as put before them, Cllr Buddle seconded, Item RESOLVED. Cllrs Rollings & Shaw checked
and signed payments c.
Money in £40,000 Precept £600.00 Allotment rent, £180.00 Cemetery, £4770.78
VAT 182.22
TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT Council reviewed the findings of
the internal auditor and were satisfied with the internal audit system. 183.22
TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT Council
had read the Annual Return and Governance statement when circulated to them
prior to the meeting, the chairman completed the form. The form was duly
signed. 184.22
TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS Council RESOLVED on 13th June to 22nd
July. 185.22 TO CONSIDER PARISH COUNCIL
RESPONSIBILITES AND RESOLVE ACCORDINGLY a. Cemetery To Discuss Cemetery Inspection
visit: Council discussed the installation
of a pathway as requested by a resident at the Parish Meeting. Council RESOLVED against this. Other items deferred to closed
session. b. Walker Memorial Park It was reported that the canopy of
trees to the front left of the park needs reducing, Council RESOLVED for the
Clerk to get quotations for next meeting. c. Queen Mother Nature Reserve:
Nothing to report d. Gedney Dyke Village Green Play
Area To Discuss Residents request to
site Christmas tree 2022 (funded) and Council to supply thereafter. Council RESOLVED against this due
to insurance requirements. e. Allotments: All rents have been
paid for April 22 f. Any Other area: None 186.21
TO RESOLVE ON REPLIES TO CONSULTATIONS None 187.22
TO RESOLVE ON SHARING TREND SUBSCRIPTION FOR 2022-24 Council RESOLVED to continue. 188.22 HIGHWAYS & FOOTWAYS a. Update on outstanding matters Cllr Hammersley updated Council b. To report any new matters. Several Temporary Road closures in
parish ( put on web site) 189.22 TO COMPLETE ANNUAL RETURN ACCOUNTING
STATEMENT Council had read the Accounting
Statement which had been circulated prior to the meeting and RESOLVED to
agree it. The Chairman duly signed the form. 190.22 DATE OF NEXT MEETING:
14th June at Gedney Victory Hall 7pm Cllr Coupland and the Press left
the meeting at 8pm 191.22 To Resolve for the council
to move into closed session for discussion of the following agenda items. Due to the confidential nature of
the business to be transacted. This was proposed, seconded and
RESOLVED Item 16 a: Council RESOLVED that Clerk write
to owners with Exclusive Rights of burial plots with bulbs planted in the
grass area and ask they be removed, also send a set of Rules. The appearance of a water but was
discussed, the Chairman was concerned over the water going stale. Council
RESOLVED to leave it where it is for the time being. There
being no more business to transact the meeting closed at 8.15pm Signed
Date Chairman Report on SHVCS Meeting 12/4/22 : Cllr Hammersley I
attended the above meeting at the Pinchbeck Community Hub as the
representative of the Gedney PC. 6 people
attended the meeting and I was the only one representing a PC. It was agreed
that Angela will write to all the PC's that contribute to the SHPVCS to
encourage them to get representatives to attend the meetings. The cost
of fuel was discussed in some detail and it was agreed that all mileage
booked in March will attract an extra 5p per mile. This extra cost will
be funded in the main by the donation given by the Rotary club. The fuel
situation will be kept under review. The
layout of the new business cards was agreed and will be implemented. The
decision to invite the press to the meetings was discussed but will not be
taken forward. The
Secretary has been admitted to Addenbrookes hospital and is quite ill. As a
result it was felt that the books should be returned to the Chairman as it
looks as if the Secretary could be out for some time. I was requested to take
on the role of Secretary in the interim and I am considering accepting this
role once we ascertain the severity and time scale of the Secretary's
illness. As the
PC had recently set up a website I was asked if it could furnish me with
details of procedure and costs to ascertain if it would be a
viable option for the SHPVCS. The
Service Co-ordinator made his report regarding the Safeguard procedures and
the Public Liability Insurance. His report was accepted. The next
meeting will be at the Pinchbeck Community Hub on the 21st June 2022 at 7pm with a
meet and greet of the drivers from 6pm to thank them all for their sterling
service. Drinks and nibbles will be provided.
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