GEDNEY PARISH COUNCIL

Tel: 01945 700268 Hedgeview

231 BROADGATE

Sutton St Edmund

Email: the.clerk@outlook.com SPALDING

LINCS.

PE12 0LT

2^nd May 2023

GEDNEY PARISH COUNCIL ANNUAL MEETING AT GEDNEY DROVE END VILLAGE HALL

You are hereby requested to attend a meeting of the above Council on 9^th May 2023 at 7pm.

Jane Ripley

Clerk to Gedney Parish Council

1.

2.

3.

4.

TO ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE TO OFFICE OF CHAIR TO

BE SIGNED

TO ELECT A VICE CHAIRMAN

TO SUSPEND MEETING TO ALLOW A PUBLIC FORUM (10- minutes)

APOLOGIES FOR ABSENCE with reasons

5.

6.

7.

8.

9.

10.

11.

12.

13.

DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.

TO RESOLVE ON CO-OPTION TO COUNCIL

SIGNING OF THE MINUTES – Clerk’s Notes from the meeting of 12^th April 2022 to be accepted as minutes.

REVIEW THE FOLLOWING:

• Review of delegation arrangements to Committees, Panels and Staff.
• Review of terms of reference for Committees and panels.
• Appointment of members to Personnel Panel.
• Appointment of any new Committees. Panels, Working Parties or Task Groups.
• Standing orders and Financial Regulations

• Arrangements (including legal agreements) with other local authorities, not for profit organisations and businesses.
• Council representation on external bodies and reporting arrangements

· General Power of Competence: To Resolve that Council meet the prescribed conditions to for eligibility.

• Inventory of Council land and assets.
• Insurance cover.
• Councils and employee’s membership of other bodies.
• Council Policy & Procedure.
• Policy & procedure for Freedom of information and Data protection legislation.
• Council procedure for dealing with press/media.

· Councils’ expenditure under s.137 or General Power of Competence

• Anti-Virus Software renewal

· Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.

· The use of BACS and Internet banking

· Stationary requirements for Councillors

· To Appoint Company for Annual play area inspections

· To Appoint Council Officers

· Review Internal Auditor

· To allocate Councillor Responsibilities

TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

H06-0326-23 Ms Wellavize, Ravenswing, Ryfield Lane, Holbeach Fen

Propose Annexe Extension

Approval by South Holland District Council:

H06-0115-23 Mr & Mrs Wignall, 1 Pit Lane, GDE

Renovation, extension & alterations

H06-0162-23 Mrs B Snowden, Plumtree House, Harford Gate, Gedney

Proposed Tuition Centre including amended hours – Resubmission of H06-0902-22

H06-0080-23 Debnam Brickworks Ltd, Charter Lodge, Charter Lane, Long Sutton

Erection of single storey dwelling - approved under H06-0990-22. Modification of Condition 2 to allow amendments to previously approved plans.

Refusals by South Holland District Council:

H06-1116-22 Mr O Read, Adj Seabreeze, Marsh Rd, GDE

Details of contamination of land or pollution of controlled waters (condition 4 of H06-0868-21)

Withdrawn: None

Appeals:

Non-Determination:

CLERK’S REPORT

REPORT TO COUNCIL FROM OUTSIDE BODIES

a. Report from Gedney United Charities

TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT

TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT

14.

15.

16.

17.

2

18.

19.

20.

21.

22.

23.

24.

TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

E Mail

a. LALC – Newsletters (circulated)

b. County Cllr Coupland – Contact Information re Bridleways

c. BHIB – Insurance renewal

d. Police – Local Newsletter – (circulated)

TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

Date	Payee		Item	Chq No	Net	VAT	Gross
28/4/23	Mrs J Ripley	9	Wages Apr		£1503.92		£1503.92
28/4/23	LCC Pension Fund	10	Pension		£537.83		£537.83
9/5/23	Mrs Potter	11	Internal Audit		£50.00		£50.00
10/5/22	Mrs Ripley	12	Expenses Inc Microsoft		£205.74		£205.74

c. Money Paid In: £850 Allotment rent.

TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS

TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

a. Cemetery

To Discuss Cemetery Inspection visit

b. Walker Memorial Park:

To Resolve on new bins and placing

c. Queen Mother Nature Reserve.

d. Gedney Dyke Village Green Play Area

e. Allotments

f. Any Other area

TO RESOLVE ON REPLIES TO CONSULTATIONS.

a. NALC – Infrastructure Levy

TO REVIEW COUNCIL BUSINESS PLAN

GEDNEY DYKE

a. To request a meet and greet.

b. To Resolve on action to be taken over the disrepair of Seadyke Mill & 2 Mill Bank

HIGHWAYS & FOOTWAYS

a. Update on outstanding matters

b. To report any new matters.

TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT

DATE OF NEXT MEETING: 11^th July 7pm at Gedney Victory Hall.

To Resolve for the council to move into closed session for discussion of the following agenda items.

Due to the confidential nature of the business to be transacted.