MINUTES OF GEDNEY PARISH COUNCIL ANNUAL MEETING HELD AT GEDNEY DROVE
END VILLAGE HALL ON MAY 9th 2023
Presiding
over the meeting, Cllr Rollings
In
Attendance:
Cllr
Reynolds, Cllr Shaw, Cllr Marchant, Cllr Hubbert, Cllr Wignall, 2 members of
the public
and
Mrs J Ripley, Parish Clerk.
(GDE
= Gedney Drove End WMP = Walker Memorial Park QMNR = Queen Mother Nature
Reserve)
(GDVG
= Gedney Dyke Village Green)
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38.23 TO ELECT A CHAIRMAN &
DECLARATION OF ACCEPTANCE TO OFFICE OF CHAIR TO BE SIGNED Cllr Rollings was proposed,
seconded and elected. The Chairman signed her declaration of acceptance. 39.23 TO ELECT A VICE CHAIRMAN Cllrs
Reynolds was proposed and seconded. Council
RESOLVED Cllr Reynolds for Vice Chairman. 40.23 TO SUSPEND MEETING TO ALLOW
A PUBLIC FORUM (10- minutes) Standing Orders were suspended, no one wished to
speak in the public forum and the meeting was resumed. 41.23 APOLOGIES FOR ABSENCE
with reasons None 42.23 DECLARATIONS OF INTEREST
- to receive Declarations of Interest
in accordance with the Localism Act 2011 and to consider any applications for
dispensation. None. 43.23 TO RESOLVE ON CO-OPTION TO
COUNCIL Mr Shaw was proposed and seconded to be co-opted
to Council. All in favour and RESOLVED. 44.23 SIGNING OF THE MINUTES Clerk’s
Notes from the meeting on 11th April 2023 were taken as read and
signed as minutes by the Chairman. 45.23 REVIEW THE FOLLOWING: Review of delegation arrangements to Committees,
Panels and Staff. Delegated powers to remain in place for use as and
when needed between meetings. Review of terms of reference for Committees and
panels. Personnel Panel terms of reference to remain
unchanged. Appointment of members to Personnel Panel. It was proposed that Cllrs Reynolds, Marchant and
Hubbert become members of the panel, this was RESOLVED. Appointment of any new Committees. Panels, Working
Parties or Task Groups. No new appointments at present, to appoint as and
when needed. Standing orders and Financial Regulations Reviewed and amended as necessary. Arrangements (including legal agreements) with other
local authorities, not for profit organisations and businesses. Reviewed and to remain in place. Council representation on external bodies and
reporting arrangements SHVCS – Cllr Shaw Gedney Charities – Mr A Parks Gedney Drove End Village Hall – Cllr Wignall The Wash and North Norfolk Coast European Marine
Site – Cllr Shaw Reports to full Council following attending
meetings (sent to clerk to distribute with agenda) General Power of Competence: To Resolve that
Council meet the prescribed conditions to for eligibility. Council do not meet the conditions of eligibility. Inventory of Council land and assets. Reviewed and updated. Insurance cover. Reviewed, cover considered adequate, RESOLVED to
renew policy. Councils and employee’s membership of other
bodies. Council and Clerks membership of LALC and SLCC to continue. Council Policy and procedure. Reviewed,
as per Councils Review Schedule. Policy & procedure for Freedom of information
and Data protection legislation. Reviewed as per Councils review Schedule. Councils’ expenditure under s.137 or General Power
of Competence Expenditure for 2022-23 was £1484, well within parish
threshold. Anti-Virus Software renewal Virus software not due for renewal this year. Determining the time and place of ordinary
meetings of the full council up to and including the next annual meeting of
full council. As per Calendar set in January 2023. The use of BACS and Internet banking It was proposed Council continue with present system,
all in favour, item RESOLVED. Stationary requirements for Councillors None. To Appoint Company for Annual play area
inspections It was proposed Council continue to use Play
Safety, all in favour, item RESOLVED. To appoint Council Officers Council RESOLVED that Cllrs Reynolds and Rollings
will be Planning officer and Highways officer. Review Internal Auditor Councill RESOLVED to continue with present Auditor. To allocate Councillor Responsibilities Risk Assessments – Cllr Marchant Inspect WMP – Cllr Wignall Inspect QMNR – Cllr Hubbert Inspect GDEVG – Cllr Rollings Inspect Cemetery – Cllr Rollings Inspect Bus Stop Gedney - Cllr Reynolds Noticeboards Gedney – Cllr Marchant Victory Hall – Cllr
Reynolds GDVG – Cllr Rollings WMP – Cllr Wignell Speedwatch representative – Cllr Shaw Defibrillator Check Gedney – Cllr Reynolds GDE &
Gedney Dyke - Cllr Shaw Annual Allotment inspection – Cllr Hubbertl 46.23 TO CONSIDER PLANNING MATTERS
AND RESOLVE ACCORDINGLY H06-0326-23 Ms Wellavize, Ravenswing, Ryfield
Lane, Holbeach Fen Propose
Annexe Extension Council supports this application. Approval
by South Holland District Council: H06-0115-23
Mr & Mrs Wignall, 1 Pit Lane, GDE Renovation, extension &
alterations H06-0162-23
Mrs B Snowden, Plumtree House, Harford Gate, Gedney Proposed Tuition Centre including
amended hours – Resubmission of H06-0902-22 H06-0080-23
Debnam Brickworks Ltd, Charter Lodge, Charter Lane, Long Sutton Erection of single storey dwelling
- approved under H06-0990-22. Modification of Condition 2 to allow amendments
to previously approved plans. H06-0157-23
Tilsons Yard Black Barn, Main Rd GDE Replacement of existing Offices
and Workshop Refusals by South Holland District Council: H06-1116-22 Mr O Read, Adj Seabreeze, Marsh Rd,
GDE Details
of contamination of land or pollution of controlled waters (condition 4 of
H06-0868-21) Withdrawn: None Appeals: None Non-Determination: None 47.23 CLERKS REPORT The Clerk advised: All correspondence from the April meeting has been
dealt with. The Internal Audit has been completed and
circulated to the Council. The VAT return for 2022-23 has been submitted. 48.23 REPORT TO COUNCIL FROM OUTSIDE BODIES a. Report
from Gedney Charities– Report attached. 49.23 TO REVIEW FINDINGS AND
EFFECTIVNESS OF INTERNAL AUDIT The council reviewed the findings
of the internal auditor and were satisfied with the internal audit system. 50.23 TO COMPLETE ANNUAL RETURN
GOVERNANCE STATEMENT Council
had read the Annual Return and Governance statement when circulated to them
prior to the meeting, the chairman completed the form. The form was duly
signed. 51.23 TO CONSIDER CORRESPONDENCE AND
RESOLVE ACCORDINGLY a.
LALC –
Newsletters (circulated) b.
County
Cllr Coupland – Contact Information re Bridleways c.
BHIB –
Insurance renewal d.
Police –
Local Newsletter – (circulated) e.
Quotations
for QM Fence x 3 52.23 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Items for payment under section 137: None b. Accounts for payment
Cllr Reynolds proposed payments
be made as put before them, Cllr Marchant seconded, Item RESOLVED. Cllrs Rollings & Hubbert
checked and signed payments. c. Money Paid In: £850 Allotment
rent. SHDC Precept £40,000 53.23
TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS Council RESOLVED on Monday 5th June to
Fri 14th July. 54.23 CONSIDER PARISH COUNCIL
RESPONSIBILITES AND RESOLVE ACCORDINGLY a. Cemetery To Discuss Cemetery Inspection
visit: Everything in the cemetery is
good, Grass needs cutting. b. Walker Memorial Park Everything in Park id fine. Council
RESOLVED for the Clerk to organise equipment being cleaned in mid-July,
subject to the cost being no more that 20% increase on last year. a.
To Resolve on new bins and placing Cllr
Rollings informed Council she had a visit to WMP with Tony Croft from SHDC
who has agreed to move both the bins in the park, one to the end of the footpath
from Main Rd to Dawsmere Rd and the other to the fence outside the park. He
will also supply a new bin on the fence so there are still two bins to cover
the park. These will then be added to the
round for empty each week. c.
Queen Mother Nature Reserve: Nothing to report. The
New fence to the front of the meadow was discussed (This item was taken to
closed session due to discussing quotations) Cllr
Reynolds raised the question of play equipment in the nature reserve. The
Clerk reminded the Council of the remoteness of the field and the Police reply
to last time this was suggested. Standing Orders were suspended for a member of the public to speak. Play
equipment for Gedney was discussed. This will be put on the next agenda. Standing Orders were reinstated. d. Gedney Dyke Village Green Play
Area Council RESOLVED for the Clerk to
organise equipment being cleaned in mid-July, subject to the cost being no
more that 20% increase on last year. e. Allotments: All rents have been
paid for April 23 f. Any Other area: None 55.23
TO RESOLVE ON REPLIES TO CONSULTATIONS
Council
RESOLVED not to reply to this consultation. 56.23 TO REVIEW COUNCIL BUSINESS
PLAN Council will start putting
thoughts together and report to next meeting. 57.23 GEDNEY DYKE
Cllr
Reynolds and Rollings had a meeting with a parishioner of Gedney Dyke who wants
the Council to attend a meet and greet. Council RESOLVED
to do this; they will furnish said parishioner with several dates they are
available to enable this meeting to be booked at the village hall.
Council
is awaiting a reply from SHDC on what action can be taken, both buildings are
listed. 58.23 HIGHWAYS & FOOTWAYS a. Update on outstanding matters The Clerk updated Council. b. To report any new matters. 59.23 TO COMPLETE ANNUAL RETURN
ACCOUNTING STATEMENT Council had read the Accounting
Statement which had been circulated prior to the meeting and RESOLVED to
agree it. The Chairman duly signed the form. 60.23 DATE OF NEXT MEETING:
11th July at Gedney Victory Hall 7pm 62.23 To Resolve for the council
to move into closed session for discussion of the following agenda items. Due to the confidential nature of
the business to be transacted. This was proposed, seconded and RESOLVED. Members of the public left the
meeting at 8.35pm Council discussed item 17 c. It
was RESOLVED to apply to the Wind farm for funding and to accept Four
Counties Fencing and Stables quotation of £3,600.00. There
being no more business to transact the meeting closed at 9.05pm Signed
Date Chairman Gedney United Charities Meeting 17th April 2023 Report to Gedney Parish Council The meeting was called to reaffirm the resignation of the current Secretary Mrs Sylvia Thacker due to poor health. The Trustees appointed Ms. Helen Worth as the new Secretary. 1/ Various documentation changes required along with trustee signatures which were duly made. 2/ A fixed term investment of £50,000 had recently come to an end and it was agreed that the current balance should be re-invested in a Barclays Treasurers fund for 12 months at a rate of 3.1% 3/ Ms. Worth advised that a new laptop would be required to make the handling of documentation, accounts and communication more effective. Two proposals were offered and the trustees agreed to the expenditure of £499. 4/ Land Rents were then discussed but the absence of accurate allotment sizes needed further clarification for the next meeting. The meeting was then closed. Attended and reported by A. Parks as instructed by Gedney Parish Council |
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