GEDNEY PARISH COUNCIL

 

Tel:     01945 700268                                                             Hedgeview

                                               231 BROADGATE

                                                                                                Sutton St Edmund

Email: the.clerk@outlook.com                                            SPALDING

                                                                                                LINCS.

                                                                                    PE12 0LT

                                                                                                           

                                                                                                            7th May 2024

 

GEDNEY PARISH COUNCIL ANNUAL MEETING AT GEDNEY VICTORY HALL

You are hereby requested to attend a meeting of the above Council on 14th May 2023 at 7pm.

 

Jane Ripley

 

Clerk to Gedney Parish Council

 

 

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TO ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE TO OFFICE OF CHAIR TO

BE SIGNED

 

TO ELECT A VICE CHAIRMAN

 

TO SUSPEND MEETING TO ALLOW A PUBLIC FORUM (10- minutes)

 

APOLOGIES FOR ABSENCE with reasons

 

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DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.

 

SIGNING OF THE MINUTES – Clerk’s Notes from the meeting of 12th March 2024 to be accepted as minutes.

 

REVIEW THE FOLLOWING:

  • Arrangements (including legal agreements) with other local authorities, not for profit organisations and businesses.
  • Council representation on external bodies and reporting arrangements.

·         General Power of Competence: To Resolve that Council meet the prescribed conditions to for eligibility.

  • Inventory of Council land and assets.
  • Insurance cover.
  • Councils and employee’s membership of other bodies.
  • Council Policy & Procedure.
  • Policy & procedure for Freedom of information and Data protection legislation.
  • Council procedure for dealing with press/media.

      

·         Councils’ expenditure under s.137 or General Power of Competence

  • Anti-Virus Software renewal

·         Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.

·         The use of BACS and Internet banking

·         Stationary requirements for Councillors

·         To Appoint Company for Annual play area inspections

·         Review Internal Auditor

·         To allocate Councillor Roles & Responsibilities

 

TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

*H06-0233-24 M Anderson & P Holmes Rampart Cottage, Chapelgate, Gedney

            Proposed Dwelling and garage.

*H06-0251-24 Archie Wells Ltd, Clerkshill Farm, Cockbourne Fen Dike, Gedney Fen

            Agriculture shed extension.

*H06-0289-24 Fletcher Salads, Broadgate Nursary, Broadgate, Gedney

               Demolition of an existing agricultural building and replace with the erection of two dwellings with incidental garden space and vehicular parking.

Approval by South Holland District Council:

H06-0113-24 Mr & Mrs Hart, Norwood House, Station Rd, Gedney

            First floor side extension & alterations

H06-1137-23 Caudwell Farms, Land Topsgate, Gedney

            Change of use from agricultural land to dog exercise paddock, altered vehicular access, parking and stationing of a field shelter.

H06-0101-24 Mrs K Doubleday-Collishaw, Land at Green Lane, Holbeach St John

             Erection of agricultural dwelling

H06-0165-24 Mr Stanberry, 92 Gedney Road, Long Sutton

            Proposed extension to dwelling.

H06-0192-24 Mr & Mrs Wright, 7 Bramley Meadows, Gedney

             Single Storey rear extension

 

Refusal by South Holland District Council:

Withdrawn: None

Appeals:

APP/A2525/W/24/3339458

Change of Use of Agricultural Land to Provide 5 Gypsy/Traveller Family Pitches Each having a Static Mobile Home, Dayroom, Parking for a Tourer and 2 Vehicle Spaces together with a Treatment Plant, the Laying of Hardstanding and Associated Ancillary Works - re-submission of H06-0216-23 (part retrospective)

Non-Determination:

 

CLERK’S REPORT

 

REPORT TO COUNCIL FROM OUTSIDE BODIES

 

TO RESOLVE ON RESPONSIBILITY OF A TREE 29 MAIN ST GEDNEY/GDVG

 

TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT

 

TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT

 

TO REVIEW COUNCILS’ INTERNAL AUDITOR

 

TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

a.       LALC – Newsletters (circulated)

b.      Parishioner Gedney Dyke – request for tree report and clarification on tree responsibility x2

c.       LCC – Consultation 2 x Bus stop (circulated)

d.      Microsoft – 365 renewal

e.       SHDC – Resilience framework meeting invite (circulated)

f.        Andrew Belson - reply to Clerks queries.

g.      M J Coates – 2 x Memorial application

h.      SHVCS – 2023-24 user figures

i.        Hedgehogs R us

j.        GDE Village Hall – Request for larger gate access

k.      UKSPF Grant Fund Request for evidence

l.        Trend Antivirus – renewal reminder

m.    Unity Trust bank – Confirmation of Mandate change

n.      Parishioner – Items withing Gedney Dyke (circulated)

 

 

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TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

 Date

Payee

 

Item

Chq No

Net

VAT

Gross

14/3/24

Hollyoak Landscapes

77

Hedging/planting QMNR

 

£3600.00

£720.00

£4320.00

28/3/24

Mrs J Ripley

78

Wages March

 

£1578.60

 

£1578.60

 

LCC Pension Fund

79

Pension

 

£564.86

 

£564.86

31/3/24

Unity Trust bank

80

Bank Fees

 

£18.00

 

£18.00

4/4/24

LALC

1

Subscription 2024

 

£498.86

 

£498.86

 

LALC

2

Training 2024

 

£150.00

£30.00

£180.00

 

Hollyoak

3

Ground Maint March 19th

 

£245.00

£49.00

£294.00

 

Hollyoak

4

Ground Maint March 26th

 

£210.00

£42.00

£252.00

 

SHIDB

5

Rates

 

£264.17

 

£264.17

10/4/24

HMRC

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PAYE

 

 

 

 

 

Hollyoak

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Ground Maint April 4th

 

£245.00

£49.00

£294.00

28/4/24

Mrs Ripley

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Wages April

 

£1595.68

 

£1595.68

 

LCC Pension Fund

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Pension

 

£589.59

 

£589.59

 

Hollyoak

10

Ground Maint

April 12th

 

£210.00

£42.00

£252.00

 

Hollyoak

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Ground Maint

April 17th

 

 

£285.00

£57.00

£342.00

 

Hollyoak

12

Ground Maint

April 24th

 

£145.00

£29.00

£174.00

7/5/24

Gedney PCC

13

Clock Maint

 

£730.80

 

£730.80

 

Mrs Potter

14

Internal Audit

 

£50.00

 

£50.00

 

Clear Councils

15

Insurance 2024-25

 

£1065.26

 

£1065.26

 

Mrs Ripley

16

Expenses

Inc Microsoft

 

£315.74

 

£315.75

 

Hollyoak

17

Ground Maint May 1st

 

£310.00

£62.00

£372.00

c. Money Paid In: £70.82 Bank Interest, £1100.00 Allotment rent. SHDC Precept £42,000.00

Cemetery £1350.00, VAT refund £2900.33

 

TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT

 

TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS

 

TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

 a. Cemetery

b. Walker Memorial Park:

To Resolve on replacing 2 cradle swing seats

To Resolve on request from Village Hall for larger gate

c. Queen Mother Nature Reserve.

d. Gedney Dyke Village Green Play Area

To discuss letter from Parishioner re trees

e. Allotments

f. Any Other area

  

TO REVIEW COUNCIL BUSINESS PLAN

TO REVIEW EMPLOYER DIDSCRETIONARY POLICY

 

TO UPDATE ON UKSPF GRANT AND RESOLVE ACCORDINGLY

 

TO RESOLVE ON MOVING COUNCIL WEB SITE AND EMAIL TO GOV.UK

 

HIGHWAYS & FOOTWAYS

a. Update on outstanding matters

         b. To report any new matters.

 

DATE OF NEXT MEETING: 11th July 7pm at Gedney Victory Hall.

 

To Resolve for the council to move into closed session for discussion of the following agenda items.

Due to the confidential nature of the business to be transacted.