MINUTES OF GEDNEY PARISH COUNCIL MEETING

HELD VIRTUALLY ON ZOOM ON September 8th 2020 at 7pm

 

Presiding over the meeting, Cllr Rollings

In Attendance:

Cllr Reynolds, Cllr Hammersley, Cllr Buddle, Member of the Press and Mrs J Ripley Parish Clerk.

 

 

(GDE = Gedney Drove End WMP = Walker Memorial Park QMNR = Queen Mother Nature Reserve)

(GDVG = Gedney Dyke Village Green)

 

 

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130.20 APOLOGIES FOR ABSENCE with reasons

Cllr Shaw sent his apologies and Council RESOLVED to accept them.

Cllr Sones was absent.

 

131.20 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.

None.

     

132.20 SIGNING OF THE MINUTES

Clerk’s Notes from the meetings on 14th July, 22nd July and 5th August 2020 were taken as read and signed as minutes by the Chairman.

 

133.20 TO RESOLVE ON CO-OPTION TO COUNCIL

None

 

134.20 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY

a. LCC Website.

Due to the time limits set to publish an accessible web site, the work involved in utilizing the LCC model and financial cost in overtime. Council RESOLVED to contract a Web management company to set up and manage a web site. Following a discussion Council RESOLVED to accept the quotation from Netwise UK.

 

135.20 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

H06-0700-20 Mr Cunningham, Whitehouse Farm, Main Rd, Gedney Dyke

            Extension to agricultural building

Council supported this application

Approval by South Holland District Council:

H06-0470-20 Land Adj to The Old Chapel House, Marsh Rd, GDE

            Alterations to approved planning H06-1002-19

  • Removal of brick pier corner detail x4
  • Add sloped tops to windows on front elevation
  • Move entire house 2m back

H06-0539-20 Mr M Stevens, Field End, Chapelgate, Gedney

            Residential development (single dwelling)

Approval by LCC:

Refusals by South Holland District Council:

Withdrawn: None

Appeals:

 

136.20 Clerks Report

The Clerk advised:

All correspondence from the July and August meetings have been dealt with.

The Clerk did attend the LCC Web Site training at the end of July and reported to Council on her findings.

The annual inspection of both play areas has been completed and the reports arrived today.

 

 

137.20 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

Cllr Reynolds proposed payments be made as put before them, Cllr Hammersley seconded, Item RESOLVED.

Date

Payee

 

Item

Chq No

Net

VAT

Gross

  28/7/20

Mrs J Ripley

T37

Wages July

 

£1538.59

 

£1538.59

28/7/20

LCC Pension Fund

T38

Pension

 

£542.36

 

£542.36

28/7/20

Tommys Mobile Valeting

T39

Steam Clean Play equip

 

£225.00

 

£225.00

28/7/20

Hollyoaks

Landscapes

T40

Ground Maint

9/7

 

£278.00

£55.60

£333.60

28/7/20

Vicking

T41

Stationary

 

£222.36

£44.47

£266.83

28/8/20

Hollyoaks

Landscapes

T42

Ground Main

23/7

 

£188.00

£37.60

£225.60

28/8/20

Hollyoaks

Landscapes

T43

Ground Main

31/7

 

£278.00

£55.60

£333.60

28/8/20

Hollyoaks

Landscapes

T44

Ground Maint

6/8

 

£125.00

£25.00

£150.00

28/8/20

Hollyoaks

Landscapes

T45

Ground Maint

14/8

 

£278.00

£55.60

£333.60

28/8/20

Hollyoaks

Landscapes

T46

Ground Maint

21/8

 

£220.00

£44.00

£264.00

28/8/20

Mrs J Ripley

T47

Wages Aug

 

£1366.87

 

£1366.87

28/8/20

LCC Pension Fund

T48

Pension

 

£465.61

 

£465.61

28/8/20

PKF Littlejohn LLP

T49

Audit

2019-20

 

£200.00

£40.00

£240.00

28/8/20

Broxap

T50

2 x Goal posts

 

£447.00

£89.40

£536.40

28/8/20

SHPVCS

T51

Car scheme

 

£640.56

 

£640.56

8/9/20

Mrs J Ripley

T52

Expenses

 

 

£281.46

 

£281.46

8/9/20

Netwise.UK

T53

Web site

 

£764.00

 

£764.00

8/9/20

Rob Newman

Garden Serv

T54

WMP tree work

 

£50.00

 

£50.00

8/9/20

Hollyoak

Landscapes

T55

Ground Maint

18/6

 

£278.00

£55.60

£333.60

8/9/20

Hollyoak

Landscapes

T56

Ground Maint

16/7

 

£278.00

£55.60

£333.60

8/9/20

Hollyoak

Landscapes

T57

Ground Maint

29/8

 

£278.00

£55.60

£333.60

8/9/20

James Chadwick

T58

Install goal posts

 

£285.00

 

£285.00

 

Cllrs Rollings and Shaw checked and signed payments. (Cllr Shaw prior to meeting as ne w would be absent)

c. To RESOLVE on Grant Funding applications for 2021

On application for a grant had been received from St Mary Magdalene Church, Gedney for £500 towards maintenance of the Churchyard. Following a lengthy discussion Cllr Hammersley proposed a grant of £100, 2 votes in favor, 2 votes against, the Chairman used her casting vote against the motion.

Cllr Rollings proposed a grant of £250, 2 votes in favor, 2 against, the Chairman used her casting vote in favor of the motion.

Council RESOLVED to give a grant of £250.00.

d. Money in: Cemetery £800, Grant fron SHDC towards Goal posts £500

The Chairman thanked Cllr Reynolds for her grant.

e. Update on Bank debit card

To date Clerk has had no reply from Barclays with regards to this application, it is assumed the application never arrived.

 

138.20 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

E Mail

a.       Parishioner complaint- Chased by Cows On marsh footpath GDE

(Clerk reported to Landowner and requested warning signage be put in place)

b.       Came & Co – Clarification on PC standing for re-open play areas

c.       Information request on Memorials for Cemetery – (Clerk dealt with)

d.       Cllr L Marchant - Resignation

e.       PKF Littlejohn LLP – Return of completed Audit (displayed on web site)

f.        Gedney Parochial Council – Grant application (2021) item – 8c

g.       SHIDB – Notice of entry

h.       Barclays – Statements

i.        NALC – Local Government services pay agreement 2020-21-item 17

j.        Holbeach Memorial Company – Memorial request – item 10

k.       ROSPA Reports.

 

Letter

Cllr L Richardson - Resignation

 

 

139.20 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

a. Cemetery

Cllr Rollings reported both gates had been painted by a member of the parish, Clerk has sent a letter of thanks.

i. Memorial request

Council RESOLVED to agree this request

b. Walker Memorial Park

Cleaning and reopening of play area has been completed.

i. Update on goal posts:

Posts are now installed and in use, the local children have expressed their thanks.

ii. Installation of Gym equipment:

This item to be deferred to February Agenda with installation hoped for March 2021. Clerk to contact suppliers and explain situation.

iii. ROSPA report:

These have now been circulated to all Councillors.

c. Queen Mother Nature Reserve.

Wooden blocks are still oni site, Clerk to chase removal.

d. Gedney Dyke Village Green Play Area

Play area cleaned and open.

i. Reallocation of inspection- Cllrs Rollings and Hammersley alternate months

e. Allotments

i. Allotment inspection was carried out in July and all looked satisfactory

ii. Rent Increase for October 2021

Council RESOLVED to keep rents at present rate.

f. Any Other area. -none

 

140.20 TO RESOLVE ON REPLIES TO CONSULTATIONS.

None

 

141.20 TO RESOLVE ON ADOPTING NEW & AMENDED POLICIES

(All policies circulated prior to meeting)

Disciplinary and grievance.

Equal opportunities.

Expenses.

Complaints.

Communications.

Risk Register.

Environmental.

Reserves.

Planning.

Annual Leave.

Council RESOLVED to adopt all the above.

 

143.20 TO RESOLVE ON ADOPTING UPDATED BUSINESS PLAN

(Circulated prior to meeting)

Council RESOLVED to adopt the plan

 

144.20 ITEMS TO BE CONSIDERED FOR  2021/22 BUDGET

Items for the Clerk to get quotations for:

Picnic Table and Benches for QM

Gate/ Barrier for QM

Football Wall for WMP

Replacement foundation plinth for Cemetery

Cutting hedge 2x per year on footpath from Main Rd to Dawsmere Rd GDE

Putting drainage pipe under culvert at entrance to QM

Clerk was instructed to apply for a grant from Tesco bags of help to assist with some of the above.

 

145.20 HIGHWAYS & FOOTWAYS

a. Update on outstanding matters-

20mph signage outside School in Main Rd GDE should now be looked at as schools are back.

b. To report any new matters

None

 

146.20 DATE OF NEXT MEETING: October 13th 7.30pm, Platform = Zoom

 

147 .20 To Resolve for the council to move into closed session for discussion of the following agenda items.

Due to the confidential nature of the business to be transacted.

Council RESOLVED to go into closed session.

 

Member of the Press left the meeting at 7.55pm

 

 

 

148.20 TO DISCUSS STAFFING MATTERS

 

 

Cllr Reynolds gave a report to Council on the Clerks Annual Review.

Cllr Rollings informed Council of the NALC pay scales for 2020.

 

There being no more business to transact the meeting closed at 8.30pm

 

 

 

Signed                                                                     Date

 

Chairman