MINUTES OF GEDNEY PARISH COUNCIL MEETING
HELD VIRTUALLY ON ZOOM ON September 8th 2020 at 7pm
Presiding over the meeting, Cllr Rollings
Cllr Reynolds, Cllr Hammersley, Cllr Buddle, Member of the Press and Mrs J Ripley Parish Clerk.
(GDE = Gedney Drove End WMP = Walker Memorial Park QMNR = Queen Mother Nature Reserve)
(GDVG = Gedney Dyke Village Green)
130.20 APOLOGIES FOR ABSENCE with reasons
Cllr Shaw sent his apologies and Council RESOLVED to accept them.
Cllr Sones was absent.
131.20 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.
132.20 SIGNING OF THE MINUTES
Clerks Notes from the meetings on 14th July, 22nd July and 5th August 2020 were taken as read and signed as minutes by the Chairman.
133.20 TO RESOLVE ON CO-OPTION TO COUNCIL
134.20 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY
a. LCC Website.
Due to the time limits set to publish an accessible web site, the work involved in utilizing the LCC model and financial cost in overtime. Council RESOLVED to contract a Web management company to set up and manage a web site. Following a discussion Council RESOLVED to accept the quotation from Netwise UK.
135.20 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY
H06-0700-20 Mr Cunningham, Whitehouse Farm, Main Rd, Gedney Dyke
Extension to agricultural building
Council supported this application
H06-0470-20 Land Adj to The Old Chapel House, Marsh Rd, GDE
Alterations to approved planning H06-1002-19
H06-0539-20 Mr M Stevens, Field End, Chapelgate, Gedney
Residential development (single dwelling)
Approval by LCC:
Refusals by South Holland District Council:
136.20 Clerks Report
The Clerk advised:
All correspondence from the July and August meetings have been dealt with.
The Clerk did attend the LCC Web Site training at the end of July and reported to Council on her findings.
The annual inspection of both play areas has been completed and the reports arrived today.
137.20 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY
a. Items for payment under section 137: none
b. Accounts for payment
Cllr Reynolds proposed payments be made as put before them, Cllr Hammersley seconded, Item RESOLVED.
Cllrs Rollings and Shaw checked and signed payments. (Cllr Shaw prior to meeting as ne w would be absent)
c. To RESOLVE on Grant Funding applications for 2021
On application for a grant had been received from St Mary Magdalene Church, Gedney for £500 towards maintenance of the Churchyard. Following a lengthy discussion Cllr Hammersley proposed a grant of £100, 2 votes in favor, 2 votes against, the Chairman used her casting vote against the motion.
Cllr Rollings proposed a grant of £250, 2 votes in favor, 2 against, the Chairman used her casting vote in favor of the motion.
Council RESOLVED to give a grant of £250.00.
d. Money in: Cemetery £800, Grant fron SHDC towards Goal posts £500
The Chairman thanked Cllr Reynolds for her grant.
e. Update on Bank debit card
To date Clerk has had no reply from Barclays with regards to this application, it is assumed the application never arrived.
138.20 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY
a. Parishioner complaint- Chased by Cows On marsh footpath GDE
(Clerk reported to Landowner and requested warning signage be put in place)
b. Came & Co Clarification on PC standing for re-open play areas
c. Information request on Memorials for Cemetery (Clerk dealt with)
d. Cllr L Marchant - Resignation
e. PKF Littlejohn LLP Return of completed Audit (displayed on web site)
f. Gedney Parochial Council Grant application (2021) item 8c
g. SHIDB Notice of entry
h. Barclays Statements
i. NALC Local Government services pay agreement 2020-21-item 17
j. Holbeach Memorial Company Memorial request item 10
k. ROSPA Reports.
Cllr L Richardson - Resignation
139.20 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
Cllr Rollings reported both gates had been painted by a member of the parish, Clerk has sent a letter of thanks.
i. Memorial request
Council RESOLVED to agree this request
b. Walker Memorial Park
Cleaning and reopening of play area has been completed.
i. Update on goal posts:
Posts are now installed and in use, the local children have expressed their thanks.
ii. Installation of Gym equipment:
This item to be deferred to February Agenda with installation hoped for March 2021. Clerk to contact suppliers and explain situation.
iii. ROSPA report:
These have now been circulated to all Councillors.
c. Queen Mother Nature Reserve.
Wooden blocks are still oni site, Clerk to chase removal.
d. Gedney Dyke Village Green Play Area
Play area cleaned and open.
i. Reallocation of inspection- Cllrs Rollings and Hammersley alternate months
i. Allotment inspection was carried out in July and all looked satisfactory
ii. Rent Increase for October 2021
Council RESOLVED to keep rents at present rate.
f. Any Other area. -none
140.20 TO RESOLVE ON REPLIES TO CONSULTATIONS.
141.20 TO RESOLVE ON ADOPTING NEW & AMENDED POLICIES
(All policies circulated prior to meeting)
Disciplinary and grievance.
Council RESOLVED to adopt all the above.
143.20 TO RESOLVE ON ADOPTING UPDATED BUSINESS PLAN
(Circulated prior to meeting)
Council RESOLVED to adopt the plan
144.20 ITEMS TO BE CONSIDERED FOR 2021/22 BUDGET
Items for the Clerk to get quotations for:
Picnic Table and Benches for QM
Gate/ Barrier for QM
Football Wall for WMP
Replacement foundation plinth for Cemetery
Cutting hedge 2x per year on footpath from Main Rd to Dawsmere Rd GDE
Putting drainage pipe under culvert at entrance to QM
Clerk was instructed to apply for a grant from Tesco bags of help to assist with some of the above.
145.20 HIGHWAYS & FOOTWAYS
a. Update on outstanding matters-
20mph signage outside School in Main Rd GDE should now be looked at as schools are back.
b. To report any new matters
146.20 DATE OF NEXT MEETING: October 13th 7.30pm, Platform = Zoom
147 .20 To Resolve for the council to move into closed session for discussion of the following agenda items.
Due to the confidential nature of the business to be transacted.
Council RESOLVED to go into closed session.
Member of the Press left the meeting at 7.55pm
148.20 TO DISCUSS STAFFING MATTERS
Cllr Reynolds gave a report to Council on the Clerks Annual Review.
Cllr Rollings informed Council of the NALC pay scales for 2020.
There being no more business to transact the meeting closed at 8.30pm