MINUTES OF GEDNEY PARISH COUNCIL ANNUAL MEETING HELD AT GEDNEY DROVE END VILLAGE HALL ON MAY 10th 2022
Presiding over the meeting, Cllr Rollings
Cllr Reynolds, Cllr Shaw, Cllr Buddle, Cllr Hammersley, Cllr Young, Cllr Marchant, Cllr Riley County Cllr Coupland,
a member of the Press and Mrs J Ripley, Parish Clerk.
(GDE = Gedney Drove End WMP = Walker Memorial Park QMNR = Queen Mother Nature Reserve)
(GDVG = Gedney Dyke Village Green)
170.21 TO ELECT A CHAIRMAN
Cllr Rollings was proposed, seconded and elected.
171.22 CHAIRMANS DECLARATION OF ACCEPTANCE TO BE SIGNED
Cllr Rollings signed her declaration of acceptance.
172.22 TO ELECT A VICE CHAIRMAN
Cllrs Reynolds, Marchant and Hammersley were proposed. Cllr Hammersley declined the position,
There followed a vote: Cllr Reynolds = 5 Cllr Marchant = 1.
Council RESOLVED Cllr Reynolds for Vice Chairman.
173.22 APOLOGIES FOR ABSENCE with reasons
174.22 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.
175.22 SIGNING OF THE MINUTES
Clerks Notes from the meeting on 12th April 2022 were taken as read and signed as minutes by the Chairman.
176.22 REVIEW THE FOLLOWING:
Review of delegation arrangements to Committees, Panels and Staff.
Delegated powers to remain in place for use as and when needed between meetings.
Review of terms of reference for Committees and panels.
Personnel Panel terms of reference to remain unchanged.
Appointment of members to Personnel Panel.
It was proposed that Cllrs Reynolds, Shaw and Buddle become members of the panel, this was RESOLVED.
Appointment of any new Committees. Panels, Working Parties or Task Groups.
No new appointments at present, to appoint as and when needed.
Standing orders and Financial Regulations
Reviewed and amended as necessary.
Arrangements (including legal agreements) with other local authorities, not for profit organisations and businesses.
Reviewed and to remain in place.
Council representation on external bodies and reporting arrangements
SHVCS Cllr Hammersley
Gedney Charities Mr A Parks
Gedney Drove End Village Hall Cllr Buddle
The Wash and North Norfolk Coast European Marine Site Cllr Shaw
Reports to full Council following attending meetings (sent to clerk to distribute with agenda)
General Power of Competence: To Resolve that Council meet the prescribed conditions to for eligibility.
Council do not meet the conditions of eligibility.
Inventory of Council land and assets.
Reviewed and updated.
Reviewed, due for renewal and cover considered adequate, RESOLVED to renew policy.
Councils and employees membership of other bodies.
Council and Clerks membership of LALC and SLCC to continue
Council complaint procedure.
Policy & procedure for Freedom of information and Data protection legislation.
Reviewed and up to date.
Council procedure for dealing with press/media.
Reviewed, no need to amend.
Councils Employment policies and procedures.
Reviewed, no need to amend.
Councils expenditure under s.137 or General Power of Competence
Reviewed and within parish threshold
Anti-Virus Software renewal
Virus software due for renewal, RESOLVED to renew Trend for 2-year period.
Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.
As per Calendar set in January 22.
The use of BACS and Internet banking
It was proposed Council continue with present system, all in favour, item RESOLVED.
Stationary requirements for Councillors
To Appoint Company for Annual play area inspections
It was proposed Council continue to use Play Safety, all in favour, item RESOLVED.
To appoint Council Officers
Council RESOLVED that Cllr Riley be Planning officer and Cllr Hammersley Highways officer.
Review Internal Auditor
Councill RESOLVED to continue with present Auditor
To allocate Councillor Responsibilities
Risk Assessments Cllr Young
Inspect WMP Cllr Young, Buddle & Shaw on rota
Inspect QMNR Cllr Marchant
Inspect GDEVG Cllr Rollings
Inspect Cemetery Cllr Rollings
Inspect Bus Stop Gedney - Cllr Reynolds
Noticeboards Gedney and Victory Hall Cllr Reynolds
GDVG Cllr Rollings
WMP Cllr Young
Speedwatch representative Cllr Shaw
Defibrillator Check Gedney Cllr Reynolds
GDE & Gedney Dyke - Cllr Shaw
Annual Allotment inspection Mr A Parks
177.22 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY
H06-0400-22 Mrs R Wherry, 10 Dawsmere Bank, Gedney Dawsmere
Proposed extension & alterations to existing dwelling including detached studio - re-submission of H06-1035-2
Council has no objections to this application
H06-0426-22 Mr Hubbert, JEPCO, B1139 to Roman Bank
Proposed roadway linking B1359 and existing private road giving access to Roman Bank at Hovenden Golf Club
Council supports this application
A vote was taken with 7 in favour and 1 against
H06-0435-22 Mr & Mrs Deveney, The Cedars, Pinstock Lane, Gedney
Demolish single storey part to rear of dwelling and erection of single storey flat roof extension
Council supports this application
A vote was taken with 7 in favour and 1 abstention
Approval by South Holland District Council:
H06-0254-22 Mr Baxter, Field Bungalow, Blazegate, Gedney
Demolition of bungalow and erection of replacement 3 bed bungalow with associated
H06-0017-22 Miss A Hutchesson, 14 Holborn Site, Dawsmere Rd GDE
Erection of gate/fence and covered area retrospective
Approval by LCC:
Refusals by South Holland District Council:
178.22 CLERKS REPORT
No report for this meeting
179.22 REPORT TO COUNCIL FROM OUTSIDE BODIES
a. SHVCS Cllr Hammersley Report attached
7.40 Cllr Riley Left the meeting having informed Council of his resignation
180.22 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY
Zoom Confirmation of Cancelation
LALC Newsletters (circulated)
Gedney Victory Hall Circular from Management Committee
181.22 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY
a. Items for payment under section 137: None
b. Accounts for payment
Cllr Reynolds proposed payments be made as put before them, Cllr Buddle seconded, Item RESOLVED.
Cllrs Rollings & Shaw checked and signed payments
c. Money in £40,000 Precept £600.00 Allotment rent, £180.00 Cemetery, £4770.78 VAT
182.22 TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT
Council reviewed the findings of the internal auditor and were satisfied with the internal audit system.
183.22 TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT
Council had read the Annual Return and Governance statement when circulated to them prior to the meeting, the chairman completed the form. The form was duly signed.
184.22 TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS
Council RESOLVED on 13th June to 22nd July.
185.22 TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
To Discuss Cemetery Inspection visit:
Council discussed the installation of a pathway as requested by a resident at the Parish Meeting.
Council RESOLVED against this.
Other items deferred to closed session.
b. Walker Memorial Park
It was reported that the canopy of trees to the front left of the park needs reducing, Council RESOLVED for the Clerk to get quotations for next meeting.
c. Queen Mother Nature Reserve: Nothing to report
d. Gedney Dyke Village Green Play Area
To Discuss Residents request to site Christmas tree 2022 (funded) and Council to supply
Council RESOLVED against this due to insurance requirements.
e. Allotments: All rents have been paid for April 22
f. Any Other area: None
186.21 TO RESOLVE ON REPLIES TO CONSULTATIONS
187.22 TO RESOLVE ON SHARING TREND SUBSCRIPTION FOR 2022-24
Council RESOLVED to continue.
188.22 HIGHWAYS & FOOTWAYS
a. Update on outstanding matters
Cllr Hammersley updated Council
b. To report any new matters.
Several Temporary Road closures in parish ( put on web site)
189.22 TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT
Council had read the Accounting Statement which had been circulated prior to the meeting and RESOLVED to agree it. The Chairman duly signed the form.
190.22 DATE OF NEXT MEETING: 14th June at Gedney Victory Hall 7pm
Cllr Coupland and the Press left the meeting at 8pm
191.22 To Resolve for the council to move into closed session for discussion of the following agenda items.
Due to the confidential nature of the business to be transacted.
This was proposed, seconded and RESOLVED
Item 16 a:
Council RESOLVED that Clerk write to owners with Exclusive Rights of burial plots with bulbs planted in the grass area and ask they be removed, also send a set of Rules.
The appearance of a water but was discussed, the Chairman was concerned over the water going stale. Council RESOLVED to leave it where it is for the time being.
There being no more business to transact the meeting closed at 8.15pm
Report on SHVCS Meeting 12/4/22 : Cllr Hammersley
I attended the above meeting at the Pinchbeck Community Hub as the representative of the Gedney PC.
6 people attended the meeting and I was the only one representing a PC. It was agreed that Angela will write to all the PC's that contribute to the SHPVCS to encourage them to get representatives to attend the meetings.
The cost of fuel was discussed in some detail and it was agreed that all mileage booked in March will attract an extra 5p per mile. This extra cost will be funded in the main by the donation given by the Rotary club. The fuel situation will be kept under review.
The layout of the new business cards was agreed and will be implemented. The decision to invite the press to the meetings was discussed but will not be taken forward.
The Secretary has been admitted to Addenbrookes hospital and is quite ill. As a result it was felt that the books should be returned to the Chairman as it looks as if the Secretary could be out for some time. I was requested to take on the role of Secretary in the interim and I am considering accepting this role once we ascertain the severity and time scale of the Secretary's illness.
As the PC had recently set up a website I was asked if it could furnish me with details of procedure and costs to ascertain if it would be a viable option for the SHPVCS.
The Service Co-ordinator made his report regarding the Safeguard procedures and the Public Liability Insurance. His report was accepted.
The next meeting will be at the Pinchbeck Community Hub on the 21